NewSafety Management — FAA SMS framework, on Flight Level.
Your club runs on a spreadsheet, a group text, and one person's memory.
RunUp is scheduling, dispatch, billing, payments, maintenance, and members — one system from reservation to deposit.
- Free for 60 days
- No card required
- We migrate your data
Dispatch closes. The invoice writes itself.
The clearest picture of RunUp: a flight leaves the board and becomes a priced invoice with dry rate, fuel, fees, reimbursement, and tax.
Sound familiar?
Six failures every volunteer board has lived through — usually in the same month.
Hobbs typed twice
Once in the binder, once into the spreadsheet — and somehow they still disagree at month-end.
Rates live in the treasurer’s head
Private vs. owner dry rates, fuel burn, tax flags — nowhere a member (or the board) can see them.
Squawks die in a group text
A grounded airplane stays bookable until someone remembers to tell the scheduler.
Grounded aircraft still bookable
Airworthiness and the calendar don’t talk, so members discover ADs on the ramp.
Currency in an emailed PDF
Flight reviews and medicals live in someone’s inbox until the day they matter.
Owners with no P&L
Hours flew, money moved, and still no clear picture of what the airplane earned.
Modules built for flying clubs
Not a scheduler with a billing tab bolted on — each piece feeds the next.
Scheduling & dispatch
Overlap-safe reservations, dispatch board, booked-by vs. flown-by validation.
Billing
Dry rates, fuel, fees, reimbursements, and tax — priced from the closeout, not a spreadsheet.
Payments
Member ledger and card/ACH collection that settles to your club’s account.
Maintenance
Squawks, grounding, and airworthiness gates that block booking when it matters.
SMS text messaging
Reach the right slice of the roster when the field closes or a tail goes down.
Safety Management
FAA-style safety program — confidential reports, risk triage, and lessons learned.
Documents
Agreements and member documents in one place — not a shared drive scavenger hunt.
Owner economics
Per-tail cost and revenue so owners see more than a vague “it flew a lot.”
Trip estimator
On Cross-Country and Flight Level, members price a trip before they book — dry, fuel, and fees with the club’s rates.
Members & roles
Approvals, membership levels, and per-club roles that match how flying clubs actually run.
How a flight moves through RunUp
1
Book
Member reserves a tail; overlaps and grounding rules are enforced in the database.
2
Dispatch
Day-of board shows who’s going, who’s waiting, and what’s unflyable.
3
Fly
Hobbs/tach and pilot identity stay tied to the reservation that authorized the flight.
4
Close out
Times, fuel, and fees captured once — the source of truth for billing.
5
Settle
Invoice lines, tax, and reimbursements post to the member ledger automatically.
Airworthiness gate
Grounding isn’t a group chat.
Squawks open on the aircraft. Airworthiness status blocks booking and dispatch. Currency and documents sit on the member record — not in an emailed PDF someone hopes is current.
That’s the day-of ops gate every plan includes. Separately, Flight Level adds Safety Management — confidential reports, risk triage, and a program record modeled on the FAA SMS framework — and SMS text messaging for operational texts to the right slice of the roster.
Billing correctness
Every line comes from the closeout.
Dry rate by membership level, fuel from burn × hours (not a metered guess), fees, off-site fuel reimbursement that reduces the taxable base, then tax. Treasurers can audit the arithmetic — the same rules that run in production.
Worked example · N172SP · 1.4 Hobbs · Private
- Dry rate · 1.4 × $145.00
- $203.00
- Fuel · 11.9 gal × $6.50
- $77.35
- Facility fee
- $15.00
- Off-site fuel reimbursement
- −$40.00
- Sales tax · 8.25% on net dry + fuel
- $19.83
- Total due
- $275.18
“We built RunUp inside a real club — Flying Pigs — because the tools we had treated flying clubs like a niche of flight schools. We’re a club building for clubs.”
Put a real number in front of the board.
Sixty days free, no card, and we’ll migrate your schedule and members. Or start with a short demo — we’ll open with the invoice.